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Coventry Elementary School PTA

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Coventry Elementary School PTA

Grant Guidelines

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Purpose

The Coventry PTA Grant Program is designed to support educational initiatives, classroom enhancements, and student-centered projects that align with the mission of the PTA. Grants should provide meaningful educational value, support long-term use or impact, and benefit as many students as possible. 

  • Grant requests must be educational in nature.
  • Projects or purchases must:
    • Support the PTA mission.
    • Sustain a purpose or usefulness for at least one (1) year.
    • Impact as many students as reasonably possible.
  • The maximum grant award is $300 per request. 
  • A maximum of 1 submission per member for individual submissions. Members are allowed to be named on an additional grant request should they be part of a group funding grant requests. No more than 2 grants will be approved in any format for the same member during the fiscal year.   
  • All grant applications must be submitted to:  treasurer@coventrypta.com

Eligibility & Submission Requirements

Grants are reviewed and approved on a quarterly basis during the PTA fiscal year.
  • PTA Fiscal Year: July 1 – June 30
  • Grant submission window begins: July 1
  • Final grant submission deadline: January 31 of the following calendar year.
  • Grants are reviewed and approved by the Elected Executive Board Members and school Principal and/or the PTA Financial Committee. 

Grant Review & Approval Timeline

A grant submitted on July 1 may be approved and/or paid on or around October 30.Approval and payment dates may vary slightly based on PTA meeting schedules, funding availability, and review timelines.

Quarterly Review Example

Approved Grant Purchases

Grant funds must only be used for the items or purposes approved in the grant application. Any changes to purchases after approval must be communicated to and approved by the PTA Treasurer prior to purchase.
All grant recipients are required to submit receipts documenting purchases made with grant funds.
Receipt Rules
  • Receipts must:
    • Match the approved grant request.
    • Be submitted to the PTA no later than June 1 of the fiscal year in which the grant was awarded.
    • Be dated after the grant approval/award date.
  • Receipts dated prior to grant approval will not be accepted.
Overpayment Requirement
If the total amount reflected on submitted receipts is less than the grant amount awarded, the recipient must reimburse the Coventry PTA for the difference.

Receipt & Reimbursement Requirements

The PTA will contact all grant recipients to request copies of receipts and verify purchases align with the approved grant request.
 
Failure to provide required documentation may impact eligibility for future grants.
  • Submission of a grant application does not guarantee approval or funding.
  • Funding availability may vary by fiscal year and budget allocations.
  • The Coventry PTA reserves the right to approve, deny, or partially fund any grant request.

Disclaimer

Application
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